Privacy Policy

1. Privacy at a Glance

General Information

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data are all data by which you can be personally identified. For detailed information on the subject of data protection, please refer to our privacy policy listed below this text.

Data collection on this website

Who is responsible for data collection on this website?

The data processing on this website is carried out by the website operator. You can find their contact details in the section "Note on the responsible body" in this privacy policy.

How do we collect your data?

Your data is collected when you communicate it to us. This can be data that you enter into a contact form, for example.

Other data is automatically collected by our IT systems when you visit the website. This is mainly technical data (e.g., internet browser, operating system, or time of page access). This data is collected automatically as soon as you enter this website.

What do we use your data for?

Some of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze your user behavior.

What rights do you have regarding your data?

You have the right to request information about your personal data processed by us at any time. You can especially request information about your data as such, the purpose of processing, the duration of storage or, if this is not possible, the criteria for determining this duration, the origin of your data, if not collected from you, and potentially about the existence of automated individual decisions, and potentially about the recipients or categories of recipients to whom personal data are disclosed.

You also have the right to revoke any consent given for the use of your personal data at any time.

You can assert the rights mentioned above at any time using the contact address provided.

If you believe that the processing of your personal data by us contradicts the applicable data protection regulations, you have the option of complaining to the Federal Data Protection and Information Commissioner.

You can contact us at any time with further questions on the subject of data protection.

2. Hosting

We host the content of our website with the following provider:

External Hosting

This website is hosted externally. The personal data collected on this website is stored on the servers of the host/hosting provider. This may especially concern IP addresses, contact requests, meta and communication data, contractual data, contact details, names, website accesses, and other data generated via a website.

External hosting is done for the purpose of fulfilling the contract with our potential and existing customers and in the interest of a secure, fast, and efficient provision of our online offer by a professional provider. If the necessary consent has been obtained, processing is exclusively based on this basis. The consent can be revoked at any time.

We use the following host/hosting provider:

cyon GmbH
Brunngässlein 12
CH — 4052 Basel

Contract processing

We have concluded a contract for contract processing for the use of the service mentioned above. This is a legally prescribed contract that ensures that they process the personal data of our website visitors only according to our instructions and in compliance with the DSG (Data Protection Act). In collaboration with our hosting providers, we aim to protect the databases as much as possible from unauthorized access, loss, misuse, or falsification.

We would like to point out that data transmission over the internet (e.g., communication by email) can have security gaps. Complete protection of data against access by third parties is not possible.

3. General Information and Mandatory Information

Data Protection

The operators of this site take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. When you use this website, various personal data are collected. Personal data are data by which you can be personally identified. This privacy policy explains which data we collect and what we use it for. It also explains how and for what purpose this happens.

Note on the responsible body

The responsible body for data processing on this website is:

HAFNER & HOCHSTRASSER AG
Beethovenstrasse 1
8002 Zurich
Switzerland

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

The responsible body is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage duration

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, deletion will take place after these reasons no longer apply.

Note on data transfer to non-secure third countries and the transfer to US companies that are not DPF-certified

We use, among other things, tools from companies based in data protection law insecure third countries and US tools whose providers are not certified under the Swiss-US Data Privacy Framework (DPF). If these tools are active, your personal data may be transferred to and processed in these countries. We would like to point out that in data protection law insecure third countries, a level of data protection comparable to that in Switzerland cannot be guaranteed.

We point out that the USA, as a safe third country, generally has a level of data protection comparable to that of Switzerland. A data transfer to the USA is therefore permissible if the recipient has a certification under the "Swiss-US Data Privacy Framework" (DPF) or has suitable additional guarantees. Information on transmissions to third countries, including the data recipients, can be found in this privacy policy.

Recipients of Personal Data

Within the scope of our business operations, we collaborate with various external entities. In some cases, it is necessary to transfer personal data to these external entities. We only disclose personal data to external entities if required for contractual performance, if we are legally obliged to do so, if we have a legitimate interest in doing so, or if any other legal basis permits such disclosure. When using processors, we only pass on personal data of our customers on the basis of a valid contract for data processing.

SSL or TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the browser's address line changes from "http://" to "https://", and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

4. Data Collection on this Website

Cookies

Our web pages use so-called "cookies". Cookies are small data packets and do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit. Permanent cookies remain stored on your device until you delete them yourself or they are automatically deleted by your web browser.

Cookies can be set by us (first-party cookies) or by third-party companies (so-called third-party cookies). Third-party cookies allow the integration of specific services of third-party companies within websites (e.g., cookies for payment processing).

Cookies have different functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g., the shopping cart function or video display). Other cookies can be used to evaluate user behavior or for advertising purposes.

You can configure your browser to inform you about the setting of cookies and to allow cookies only in individual cases, to exclude the acceptance of cookies for certain cases or in general, and to activate the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.

You can see which cookies and services are used on this website in this privacy policy.

This website uses the consent technology of Usercentrics to obtain your consent to store certain cookies on your device or to use certain technologies, and to document this in compliance with data protection regulations. The provider of this technology is Usercentrics GmbH, Sendlinger Straße 7, 80331 Munich, website: https://usercentrics.com/en/ (hereinafter "Usercentrics").

When you enter our website, the following personal data is transferred to Usercentrics:

• Your consent(s) or the revocation of your consent(s)
• Your IP address
• Information about your browser
• Information about your device
• Time of your visit to the website

Furthermore, Usercentrics stores a cookie in your browser to assign the consents you have given or their revocation. The data collected in this way is stored until you ask us to delete it, delete the Usercentrics cookie yourself, or the purpose for data storage no longer applies. Mandatory legal retention periods remain unaffected.

The Usercentrics banner on this website was configured with the help of eRecht24. You can recognize this by the eRecht24 logo appearing in the banner. To display the eRecht24 logo in the banner, a connection is established to the image server of eRecht24. The IP address is also transferred in this process, but it is stored only in anonymized form in the server logs. The image server of eRecht24 is located in Germany with a German provider. The banner itself is provided exclusively by Usercentrics.

Server Log Files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and browser version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of the server request
• IP address

This data is not combined with other data sources.

The website operator has a legitimate interest in the technically error-free presentation and optimization of his website - for this purpose, the server log files must be recorded.

Inquiry via Email, Phone, or Fax

If you contact us by email, phone, or fax, your inquiry, including all resulting personal data (name, inquiry), will be stored and processed by us for the purpose of handling your request. We do not share this data without your consent.

The data sent to us via contact requests remains with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after processing your request). Mandatory legal provisions - especially retention periods - remain unaffected.

5. Plugins and Tools

Google Maps

This site uses the map service Google Maps. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

To use the features of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer. When Google Maps is activated, Google may use Google Fonts to display fonts consistently. When you access Google Maps, your browser loads the required web fonts into its browser cache to display text and fonts correctly.

The use of Google Maps is exclusively based on your consent. This consent can be revoked at any time.

For more information on how user data is handled, please refer to Google's privacy policy: https://policies.google.com/privacy?hl=en.

The company has a certification under the "Swiss-US Data Privacy Framework" (DPF). The DPF is an agreement between Switzerland and the USA that ensures compliance with Swiss data protection standards for data processing in the USA. Every company certified under the DPF commits to complying with these data protection standards. Further information on this can be obtained from the provider at the following link:

https://zoom.us/de-de/privacy.html.

Order Processing

We have concluded a contract for order processing to use the above-mentioned service. This is a contract required by data protection law, ensuring that the provider only processes the personal data of our website visitors according to our instructions.

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For details on data processing, please refer to the privacy policy of Microsoft Teams: https://privacy.microsoft.com/de-de/privacystatement.

The company is certified under the "Swiss-US Data Privacy Framework" (DPF). The DPF is an agreement between Switzerland and the USA, ensuring compliance with Swiss data protection standards when processing data in the USA. Every DPF-certified company is committed to complying with these data protection standards. Further information on this can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt0000000KzNaAAK&status=Active

Order Processing

We have concluded a contract for order processing to use the above-mentioned service. This is a contract required by data protection law, ensuring that the provider only processes the personal data of our website visitors according to our instructions.

7. Own Services

Handling of Applicant Data

We offer you the opportunity to apply for a job with us (e.g., by email, by post, or via an online application form). In the following, we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data will comply with applicable data protection law and all other legal requirements and that your data will be treated in strict confidence.

Scope and Purpose of Data Collection

If you send us an application, we process your associated personal data (e.g., contact and communication data, application documents, notes taken during interviews, etc.) as far as it is necessary to decide on the establishment of an employment relationship. If you have given your consent, it can be revoked at any time. Your personal data will only be forwarded within our company to those involved in processing your application.

If the application is successful, the data you submit will be stored in our data processing systems for the purpose of executing the employment relationship.

Data Retention Period

If we cannot offer you a job, if you refuse a job offer, or if you withdraw your application, we reserve the right to retain the data you have submitted based on our legitimate interests for up to 6 months from the end of the application procedure (rejection or withdrawal of the application). After this period, the data will be deleted, and the physical application documents will be destroyed. The retention serves in particular as evidence in case of a legal dispute. If it is evident that the data will be required after the 6-month period (e.g., due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.

A longer storage can also occur if you have given the corresponding consent or if legal retention periods prevent the deletion.